Scheduling Supervisor

The Scheduling Supervisor provides support for surgical office by managing all aspects of surgical scheduling and medical assisting. 

Responsibilities: 

• Maintain surgical schedule for physicians which includes daily communication to keep everyone apprised of updates. 
• Maintain call schedule for general surgery department. 
• Coordinate surgical dates with patients. 
• Schedule correct surgery in appropriate room, OR, minor, in-patient, out-patient. 
• Coordinate assistant surgeons both from within our office and other offices. 
• Provide patients with proper pre-surgical preparations; bowel preps, medication restrictions, fasting, medical clearance, pre-admit testing.
• Obtain proper CPT and ICD-10 coding. 
• Obtain necessary authorizations from insurance companies. 
• Fax booking sheet including coding and authorization information, consents, physician orders, histories & physicals, and medical clearances to surgical booking department. 
• Enter all pre-admit testing orders into the EMR for physician to review and sign. 
• If there is a chance a same day surgery patient needs homecare, those orders need to be sent to home care.
•  Assure all billing information is provided by physician on billing card before sending to billing department. 
• Maintain clean and well stocked exam rooms. 
• Order medical supplies.
•  Triage patients. 
• Obtain proper consents. 
• Complete preliminary history & physical including vitals and enter into EMR system. 
• Have procedure trays and other supplies ready for the physician. 
• Assist with minor procedures, biopsies and irrigation & drainage. 
• Pack and change dressings under supervision of surgeon. 
• Proper specimen handling, packaging and sending to lab. 
• Count and sterilize instruments. 
• Drain & clean autoclave according to schedule. 
• Change red bag waste & prepare for pick up. 
• Change Cidex according to schedule. 
• Maintain record of service for equipment. 
• Enter orders into EMR for physician to review and sign. 
• Obtain authorizations for Radiology procedures. 
• Provide back to work/school notes. 
• Manage the physicians' outboxes. 
• Assist reception when needed. 
• Handle all phones calls professionally and timely. 
• Performs other tasks as assigned. 

Qualifications/Requirements: 

Experience: 

3 years of previous healthcare, surgical scheduling, supervisory experience and medical assistant experience preferred. 

Education: 

High School diploma required.

 Licenses / Certifications: 

POE Certification or Medical Assistant Certification preferred. 

Other: 

N/A 

Special Requirements: 

N/A