Office Administrator, Trilogy - $100,000/year USD

You've quietly held companies together without ever needing the spotlight. Now you'll run the show that makes everything else possible.

At Trilogy, we build AI-first technology at warp speed — and our Austin HQ needs to run like a launchpad. You'll lead the physical operations that keep our team humming: managing vendors, solving infrastructure issues before anyone notices, running flawless events, and anticipating what we'll need before we do. You won't just keep the trains on time — you'll rewire the track to move faster.

This role isn't for paper-pushers or people waiting for instructions. It's for the operations powerhouse who gets energy from chaos, takes pride in bringing order, and thrives in a high-stakes environment where expectations are high and tolerance for dysfunction is zero. If you're the person who always has a Plan B (and C), and you love being the invisible force that keeps everything running — this is your stage.

What you will be doing

• Own all office systems and infrastructure to eliminate downtime and bottlenecks
• Lead planning and flawless execution of internal summits, team offsites, and industry events like SXSW
• Manage vendor relationships with speed and authority — from janitorial to IT to catering
• Build simple but powerful systems (trackers, dashboards, workflows) to maintain visibility, control, and performance
• Act as the go-to problem solver for executives and teams — resolving requests before they become problems

What you will NOT be doing

• Acting as a receptionist or office assistant — this is high-leverage, strategic operations work
• Waiting around for tasks — you're expected to see what's needed and make it happen
• Operating in a slow, bureaucratic environment — Trilogy moves fast, and so will you
• Managing via sticky notes, memory, or chaos — you'll systematize everything

Key Responsibilities

Drive Trilogy's ability to scale at speed by eliminating operational friction and delivering world-class workplace execution.

Candidate Requirements

• Located in or willing to relocate to Austin, TX and work in-person daily
• Experience managing physical operations, logistics, or high-stakes environments — this might come from events, hospitality, healthcare, education, retail, or construction
• Proven ability to remain calm, focused, and highly effective under pressure
• Confident communicator with strong executive presence — can hold your own in any room
• Fluent in using spreadsheets and digital tools to track vendors, budgets, timelines, and ops workflows
• Systems thinker who builds structures instead of relying on memory or improvisation
• Proactive by nature with a reputation for being five steps ahead
• Authorized to work in the US without visa sponsorship

This position is also known as:

• Operations Coordinator
• Events and Operations Manager
• Office Operations Manager
• Head of Workplace & Events
• Events & Workplace Experience Lead
• Operations Manager
• Internal Events & Ops Manager
• Operations Lead
• Office Manager
• Executive Assistant