Project Coordinator

Position Title: Project Coordinator
Location: 4000 LUXOTTICA PL Mason OH 45040
Hybrid :  NYC or Mason so they can be in an office 3 days a week
Work Hours: 8am - 5pm (Mon-Fri) 
Pay Rate: $26 /hr on W2 Paid Weekly!
Benefits: Paid weekly, health, dental + vision insurance available!
Preferred Start Date: 10/12/2026
Duration: 6 month(s)/ Extension is possible based on performance, attendance, and business need)

Job Description:
Project Coordinator – working in construction, coordinating GCs, vendors, cost, schedule, and quality. Runs bidding, contracting, and field execution. Escalates risks with proposed solutions

Specific Skills Needed: SAP, data entry, financial understanding – reading a construction plan is a bonus, time management, tendering and contract management

Years of Experience: 3 years min

JOB RESPONSIBILITIES:

• Responsible for maintaining all of the procedural and administrative aspects of the project and serves as the designated point-of-contact for procedural issues.
• This includes a variety of administrative tasks, such as keeping team lists and email updated, having the mail distributed, preparing records of project activities;
• overseeing and ensuring the timely processing and delivery of any required materials.
• Also responsible for the project plan and monitoring project status to ensure progress toward completion, making sure that procedural steps are completed fully and timely; modifies project plan and coordinates changes with participants as necessary in response to unforeseen changes or unexpected developments;
• upon project completion, closes out any progress updates or changes that need to be made.
• Verifies and analyzes the accuracy of all data and information used or generated by the project; resolves any discrepancies or problems.
• Responsible for all project metrics, from the project plan itself to any systems being used by the project.
• Prepare the financial reconciliation for the project budget and actual invoices received, as wel as coordinate internal billing, solving any issues or discrepancies.
• Perform other tasks as required by the project Project Management Office. Detailed:
• Project plan: Coordinate getting updates with the team.
• Update the project plan itself.
• Send report on next weekÂ's activities
• Task report: complete, in progress, late.
• Maintain and update the deliverables scorecard?
• Report metrics from SAP Solman.
• Build and report metrics in other project activities (BPRDs, RICEF, Legacy evaluation)
• Status Report: Receive status report from all teams and compile into one draft?
• Financial reconciliation: Receive invoices and reconcile on the budget tracker and give it to John.
• Accrue monthly what hasn't been invoiced to include on controls.
• Coordinate with Sheri Scott and Brenda Lang on direct billing for air and hotel.

Other activities as needed

• Time tracking: Report time metrics.
• Approve time for the people delegated.
• Run report for delinquent time and follow up with the team.
• Admin: Update team list and Email list
• Update materials on the shared drive as needed.
• Requests for telecom, NSG, or other
• Organize mail; other tasks as needed

SKILLS / COMPETENCIES:

• Strong understanding and hands-on experience with project management.
• Knowledge of MS Project.
• Strong verbal, written, and interpersonal communication skills.
• Strong analytical skills, with MS Excel expertise (including pivot tables).
• Flexible and able to adapt to shifting priorities in a dynamic and changing environment.
• Fluent in English (verbal and written).

EDUCATION
Bachelor's degree in one of a variety of disciplines, such as accounting, business administration, finance, and or other business-related fields.

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