Executive Assistant

EXECUTIVE ASSISTANT

TO THE PRESIDENT AND CHIEF EXECUTIVE OFFICER

(Full-Time Temporary-to-Permanent)

JOB SUMMARY: Reporting to the CEO, we're seeking a highly skilled professional with a strong executive assistant background to join the agency at its headquarters in Atlanta, Georgia. The Executive Assistant position is a temporary full-time, nonexempt role. This position is not benefits-eligible during the temporary period; however, it may become benefits-eligible if transitioned into a permanent role based on organizational needs and performance.

This person will be a critical asset to the President and CEO, helping drive efficiency across the organization by properly prioritizing his time and attention. This is a great opportunity for someone who possesses a high degree of organization, high level of emotional intelligence, and a strong communicator that can take on the challenge of aligning operations to our mission. The right candidate will be comfortable working in a fast-paced, dynamic, and diverse work environment. We are looking for someone to help drive innovation in the communities we serve to keep kids connected.

An ideal candidate will have:

Passion for mission serving young people and making a lasting impact.

Strong interpersonal skills with the ability to take initiative, multi-task, be a team-player, flexible, adapt to shifting priorities, and prioritize work.

Excellent communication skills (both oral and written.

Familiarity with non-profit sector

Extensive working knowledge of Microsoft Office software packages

Ability to work cross-functionally as a team player highly collaborative.

Operationally attuned to supporting donor stewardship, particularly individual giving

Superb attention to detail and ability to track, execute, and manage multiple workflows at once.

High energy and fast-paced execution

High degree of comfort with change and ambiguity

Strong calendar management skills, including prioritizing competing demands, anticipating scheduling needs, and coordinating complex meetings across internal and external stakeholders.

Experience providing board support, including meeting coordination, preparation of materials, agenda management, and follow-up on action items.

ESSENTIAL RESPONSIBILITIES:

In this role, you will have high visibility and the opportunity to develop your leadership skills over time.

Actively support and assist the President in the conduct of day-to-day operations.

Manage all scheduling and travel logistics for the President.
Prepare and edit correspondence, presentations, reports, and memos.
Complete expense reports and manage correspondence with vendors.
Support the President/CEO in executing priorities, working on and at times leading strategic and priority projects along with engaging with outside funders, partners, advisors, and stakeholders.

Record minutes of all Board and Executive Committee meetings. Schedules for new Board Member Orientations.

Lead internal communications, ensuring effective communication between the Board, prospects, the President/CEO, senior leadership, and internal teams, while contributing to our cohesive and positive culture

Lead stewardship and management efforts to engage prospects, funders, partners, and stakeholders to build strong relationships within the Board and across the organization.

Manage all Board engagements, lead in the preparation of Board materials and presentations, and coordination of meeting logistics.

Manage the flow and exchange of information vital to the Executive office, streamline workflows and interactions, and manage complex and changing priorities.

Use administrative expertise in strategic planning support across executive teams and coordinate with administrative team to balance office operations and functions.

Draft and distributes agency-wide communication. External correspondence. reports, and presentations as requested.

Supporting CEO at select events and meetings with capturing meeting notes and content for sharing on social media

QUALIFICATIONS:

Bachelor's degree in business administration

5 + years of relevant professional experience working with C-Suite leaders, high-level influencers, and donors.

Experience in board development, stewardship, and management, with an emphasis on fundraising donor cultivation

Possess strong customer service skills and experience with internal and external parties.

Excellent written and verbal communication skills/experience with an emphasis on presentation development

Tech Savvy and understanding of constituent management.

Social media savvy

Strong intuition for exercising discretion and confidentiality.

WORK ENVIRONMENT:

Routine office environment. This position is in our Atlanta office, with a flexible, hybrid

work schedule.

Standard BBBSMA office hours are Monday through Friday, 9:00 5:30 pm. This role is expected to work a full-time schedule during these hours, as agreed upon with the President/CEO.

PHYSICAL REQUIREMENTS:

This position is a primarily sedentary position and frequently requires the use of standard office equipment (telephone, PC, copier, fax, and printer).

May occasionally require bending, reaching, and lifting to 10 lbs.