Administrative Assistant III, GYN Oncology

Gynecologic Oncology Administrative Assistant III

Gynecologic Oncology Administrative Assistant III (Patient Support, Scheduling, GYN Oncology, Hybrid)

Job Overview

This Administrative Assistant III position supports the GYN Oncology Department at our client's medical center in Boston. The organization is a prominent healthcare provider, and this role provides high-level administrative, scheduling, and patient-support services for providers, nurses, and patients within a complex specialty.

Why This Role Stands Out

• Supports a critical GYN Oncology department within a leading healthcare organization.
• Involves direct patient support and liaison activities, making a tangible impact.
• Offers the opportunity for a hybrid work schedule after successful onboarding.
• Provides high-level administrative responsibilities in a complex and specialized medical field.

Who This Role Is For

• An organized and detail-oriented professional with 3-5 years of administrative experience.
• Someone with exceptional customer service and strong communication skills.
• A proactive individual capable of working both independently and collaboratively.
• A compassionate professional who handles confidential information appropriately and remains calm in stressful situations.
• Proficient in computer systems, including MS Office and web-based applications.

What You'll Do

• Provide comprehensive administrative support to physicians in their clinical, academic, research, and leadership roles.
• Manage telephone calls, greet visitors, and provide accurate information within scope of knowledge.
• Schedule patient appointments, coordinate ancillary services, and obtain necessary referrals.
• Maintain physician calendars and prepare various correspondence, manuscripts, and documents.
• Act as a liaison with other departments and external customers in a calm and supportive manner.
• Assist licensed practitioners by queuing prescription renewals and reviewing medication listings in the electronic medical record.

What We're Looking For

• High School diploma or GED required; Associate's degree preferred.
• 3-5 years of related administrative work experience.
• Proficiency with computer systems, including web-based applications and Microsoft Office (Outlook, Word, Excel).
• Strong written and oral communication skills in English.
• Ability to demonstrate full working knowledge of standard concepts, practices, and procedures.
• Ability to work collaboratively in small teams to improve operations.
• Demonstrated ability to provide a high level of professional customer service.